No portion of this book may be reproduced—mechanically, electronically, or by any other means, including photocopying—without written permission of the publisher. Published simultaneously in Canada by Thomas Allen & Son Limited. Library of Congress Cataloging-in-Publication Data Boothman, Nicholas How to make people like you in 90 seconds or less/by Nicholas Boothman. p. cm. ISBN 0-7611-1940-X 1. Interpersonal communication. 2. Interpersonal relations. I. Title. BF637. C45 B655 2000 158. —dc21 00-043236 Workman books are available at special discounts when purchased in bulk for premiums and sales promotions as well as for fund-raising or educational use. Special editions or book excerpts can also be created to specifications. For details, contact the Special Sales Director at the address below. WORKMAN PUBLISHING COMPANY, INC 708 Broadway New York, NY 10003-9555 www. workman. com Manufactured in the United States of America 201918 171615 1413 1211 To Wendy, of course. Acknowledgments What a glorious piece of synchronicity. My beautiful friend Kerry Nowensky, who commanded, “Write it down!
Now! ” My guardian angel Dorothea Helms, who said, “It’s time to get yourself a great agent. ” My amazing agent Sheree Bykofsky, who bombarded me with support and commitment. The charismatic book publisher Peter Workman, who brings all his sense to bear on a book and surrounds himself with the finest talent to be found. And just when you thought you’ve seen and heard it all, along comes the astonishing Sally Kovalchick, who blows you away with her ability to inhale a manuscript and exhale a finished book. I offer you all my heartfelt thanks.
You are living proof that other people are our greatest resource. vii ix xi The “secret” of success is not very hard to figure out. The better you are at connecting with other people, the better the quality of your life. I first discovered the secrets of getting along with people during my career as a fashion and advertising photographer. Whether it was working with a single model for a page in Vogue or 400 people aboard a ship to promote a Norwegian cruise line, it was obvious that for me photography was more about clicking with people than about clicking with a camera.
What’s more, it didn’t matter if the shoot was taking place in the lobby of the Ritz Hotel in San Francisco or a ramshackle hut on the side of a mountain in Africa: the principles for establishing rapport were universal. For as long as I can remember, I have found it easy to get along with people. Could it be a gift? Is there such a thing as a natural talent for getting along with people, or is it something we learn along the way? And if it can be learned, can it be taught? I decided to find out.
I knew from 25 years of shooting still photographs for magazines all over the world that attitude and body language are paramount to creating a strong visual impression—magazine ads have less than two seconds to capture the reader’s attention. I was also aware that there xiii was a way of using body language and voice tone to make perfect strangers feel comfortable and cooperative. My third realization was that a few well-chosen words could evoke expression, mood and action in almost any subject. With these insights under my belt, I decided to look a little deeper. Why is it easier to get on with some people than with others?
Why can I have an interesting conversation with a person I’ve just met, while someone else might dismiss that same person as boring or threatening? Clearly, something must be happening on a level beyond our conscious awareness, but what is it? It was at this point in my quest that I came across the early work of Drs. Richard Bandler and John Grinder at UCLA in a subject with the unwieldy name of NeuroLinguistic Programming, NLP for short. Many of the things I had been doing intuitively as a photographer, these two men and their colleagues had documented and analyzed as “the art and science of personal excellence. Among a fountain of new insights, they revealed that everyone has a “favorite sense. ” Find this sense and you have the key to unlock a person’s heart and mind. As my new path became clearer, I set aside my cameras and resolved to focus on how people work on the inside as well as how they look on the outside. Over the next few years, I studied with Dr. Bandler in London and New York and earned a license as a Master Practitioner xiv of NLP. I studied Irresistible Language Patterns in the United States, Canada and England, and delved into everything to do with the brain’s part in human connectivity.
I worked with actors, comedians and drama teachers in America and storytellers in Africa to adapt improvisational drills into exercises that enhance conversational skills. Since then I have gone on to give seminars and talks all over the world, working with all kinds of groups and individuals from sales teams to teachers, from leaders of organizations who thought they knew it all to children so shy that people thought they were dim-witted. And one thing became very clear: making people like you in 90 seconds or less is a skill that can be taught to anyone in a natural, easy way. Over and over I have been told, “Nick, this is amazing.
Why don’t you write it down? ” Well, I listened, and I have. And here it is. —N. B. XV like you, the welcome mat is out and a connection is yours for the making. Other people are your greatest resource. They give birth to you; they feed you, dress you, provide you with money, make you laugh and cry; they comfort you, heal you, invest your money, service your car and bury you. We can’t live without them. We can’t even die without them. Connecting is what our ancestors were doing thousands of years ago when they gathered around the fire to eat woolly mammoth steaks or stitch together the latest animal-hide fashions.
It’s what we do when we hold quilting bees, golf tournaments, conferences and yard sales; it underlies our cultural rituals from the serious to the frivolous, from weddings and funerals to Barbie Doll conventions and spaghetti-eating contests. 3 Even the most antisocial of artists and poets who spend long, cranky months painting in a studio or composing in a cubicle off their bedroom are usually hoping that through their creations they will eventually connect with the public. And connection lies at the very heart of those three pillars of our democratic civilization: government, religion and television.
Yes, television. Given that you can discuss Friends or The X-Files with folks from Berlin to Brisbane, a case must be made for the tube’s ability to help people connect all over the globe. Thousands of people impact all aspects of our lives, be it the weatherman at the TV studio in a neighboring city, or the technician at a phone company across the continent, or the woman in Tobago who picks the mangoes for your fruit salad. Every day, wittingly or unwittingly, we make a myriad of connections with people around the world. The Benefits of Connecting O r personal growth and evolution (and the evolution of societies) come about as a result of connecting with our fellow humans, whether as a band of young warriors setting out on a hunt or as a group of coworkers heading out to the local pizzeria after work on Friday. As a species, we are instinctively driven to come together and form groups of friends, associations and communities. Without them, we cannot exist. 4 Making connections is what our gray matter does best. It receives information from our senses and processes it by making associations. The brain delights in and learns from these associations.
It grows and flourishes when it’s making connections. People do the same thing. It’s a scientific fact that people who connect live longer. In their gem of a book, Keep Your Brain Alive, Lawrence Katz and Manning Rubin quote studies by the McArthur Foundation and the International Longevity Center in New York and at the University of Southern California. These studies show that people who stay socially and physically active have longer life spans. This doesn’t mean hanging out with the same old crowd and peddling around on an exercise bike. It means getting out and making new friends.
When you make new connections in the outside world, you make new connections in the inside world— in your brain. This keeps you young and alert. Edward M. Hallowell, in his very savvy book Connect, cites the 1979 Alameda County Study by Dr. Lisa Berkman of the Harvard School of Health Sciences. Dr. Berkman and her team carefully looked at 7,000 people, aged 35 to 65, over a period of nine years. Their study concluded that people who lack social and community ties are almost three times more likely to die of medical illness than those who have more extensive contacts. And all this is ndependent of socioeconomic status and health practices such as smoking, alcoholic beverage consumption, obesity or physical activity! Other people can also help you take care of your needs and desires. Whatever it is you’d like in this life— romance, a dream job, a ticket to the Rose Bowl—the chances are pretty high that you’ll need someone’s help to get it. If people like you, they will be disposed to give you their time and their efforts. And the better the quality of rapport you have with them, the higher the level of their cooperation. Connect and Feel Safe Connecting is good for the community.
After all, a community is the culmination of a lot of connections: common beliefs, achievements, values, interests and geography. Rome wasn’t built in a day, and neither was Detroit. Three thousand years ago, in what today we call Rome, Indo-Europeans connected to hunt, survive and generally look out for one another. Three hundred years ago, a French trader turned up to create a safe haven for his fur business; he started making connections and pretty soon Detroit was born. We have a basic, physical need for other people; there are shared, mutual benefits in a community, so we 6 ook out for each other. A connected community provides its members with strength and safety. When we feel strong and safe, we can put our energy into evolving socially, culturally and spiritually. Connect and Feel Love Finally, we benefit from each other emotionally. We are not closed, self-regulating systems, but open loops regulated, disciplined, encouraged, reprimanded, supported and validated by the emotional feedback we receive from others. From time to time, we meet someone who influences our emotions and vital body rhythms in such a pleasurable way that we call it love.
Be it through body language, gestures, facial expressions, tone of voice or words alone, other people make our hard times more bearable, our good times much sweeter. We use the emotional input of other humans as much as we do the air we breathe and the food we eat. Deprive us of emotional and physical contact (a hug and a smile can go a long way), and we will wither and die just as surely as if we were deprived of food. That’s why we hear stories of children in orphanages who grow sickly and weak despite being adequately fed and clothed.
People with autism may desire emotional and physical contact but can languish because they are hindered by their lack of social skills. And how often have you heard about one spouse in a 50-year marriage who, 7 T he Internet has been touted as the ultimate tool for bringing people together into shared communities of interest. And it’s true: if you’re searching for other teddy bear collectors in Toledo or mud wrestlers in Minsk, you’ll find them on the Web. For people who are housebound because of disabilities or illness, the Web can also be a godsend.
Still, we have to remember that spending hours in front of a screen, typing into cyberspace, is a poor substitute for the full spectrum of experience offered by face-to-face time with another person. You might well meet someone in a chat room who interests you romantically, but would you agree to marry before meeting a few times in person? You need to be in a person’s presence for a while in order to pick up all the verbal and nonverbal cues. The atmosphere created by physical and mental presence is as important as surface attraction, if not more so. For example, what sort of environment do the two of you create? How spontaneous re you? How strong is your need for conversation? What about your openness, supportiveness and companionship? If you don’t meet each other’s emotional needs, you may be heading for failure. These things can only be determined by face-to-face contact. Only then can you tell if you’re really “connecting. ” despite being medically healthy, dies a few short months or even weeks after the death of the other spouse? Food and shelter aren’t enough. We need each other, and we need love. Why Likability Works I f people like you, they feel natural and comfortable around you. They will give you their attention and happily open up for you.
Likability has something to do with how you look but a lot more to do with how you make people feel. My old nanny, who brought me up to be passionate about people, used to talk about having “a sunny disposition. ” She’d take me out on the promenade, and we’d spot the people who had sunny dispositions and all those who were “sourpusses. ” She told me we can choose what we want to be, and then we’d laugh at the sourpusses because they looked so serious. Likable people give loud and clear signals of their willingness to be sociable; they reveal that their public communication channels are open.
Embedded in these signals is evidence of self-confidence, sincerity and trust. Likable people expose a warm, easygoing public face with an outgoing radiance that states, “I am ready to connect. I am open for business. ” They are welcoming and friendly, and they get other people’s attention. 9 “Time is precious. ” “Time costs money. ” “Don’t I waste my time. ” Time has become an increasingly sought-after commodity. We budget our time, make it stand still, slow it down or speed it up, lose sense of it and distort it; we even buy timesaving devices. Yet time is one of the few things we can’t save—it is forever unfolding.
In bygone days, we were inherently more respectful of one another and devoted more time to the niceties of getting to know someone and explore common ground. In the hustle and bustle of life today, we rush about with so many deadlines attached to everything that unfortunately we don’t have the time, or take the time, to invest in getting to know each other well. We look for associations, make appraisals and assumptions, and form decisions all within a few seconds and frequently before a word is even spoken. Friend or foe? Fight or flight? Opportunity or threat?
Familiar or foreign? Instinctively, we assess, undress and best-guess each other. And if we can’t present ourselves fast and favorably, we run the risk of being politely, or impolitely, passed over. The second reason for establishing likability in 90 seconds or less has to do with the human attention 10 span. Believe it or not, the attention span of the average person is about 30 seconds! Focusing attention has been compared to controlling a troop of wild monkeys. Attention craves novelty—it needs to be entertained and loves to leap from branch to branch, making new connections.
If there’s nothing fresh and exciting for it to focus on, it becomes distracted and wanders off in search of something more compelling—deadlines, football or world peace. Read this sentence, then look away from the book and fix your attention on anything that isn’t moving (a great piece of art doesn’t count). Keep your eyes on the object for 30 seconds. You’ll probably feel your eyes glazing over after just 10 seconds, if not before. In face-to-face communication, it’s not enough to command the other person’s attention. You must also be able to hold on to it long enough to deliver your message or intention.
You will capture attention with your likability, but you will hold on to it with the quality of rapport you establish. More and more it comes down to three things: 1) your presence, i. e. , what you look like and how you move; 2) your attitude, i. e. , what you say, how you say it and how interesting you are; and 3) how you make people feel. 11 When you learn how to make fast, meaningful connections with people, you will improve your relationships at work and even at home. You will discover the enjoyment of being able to approach anyone with confidence and sincerity.
But a word of caution: we’re not about to change your personality; this is not a new way of being, not a new way of life. You are not getting a magic wand to rush out into the street with and have the world inviting you to dinner—these are connecting skills to be used only when you need them. Establishing rapport in 90 seconds or less with another person or group, be it in a social or community setting or with a business audience or even in a packed courtroom, can be intimidating for many people. It has always amazed me that in this most fundamental of all life skills, we’ve been given little or no training.
You are about to discover that you already possess many of the abilities needed for making natural connections with other people—it’s just that you were never aware of them before. 12 to make them as natural, fluid and easy as possible, and above all to make them enjoyable and rewarding. Obviously, you begin the connecting process by meeting people. Sometimes you meet someone by chance—the woman on the train who turns out to share your passion for Bogart movies. And sometimes it’s by choice—the man your cousin introduced you to because he loves Shakespeare, fine wines and bungee jumping, just like you.
If meeting is the physical coming together of two or more people, then communicating is what we do from the moment we are fully aware of another’s presence. And between these two events—meeting and communicating—lies the 90-second land of rapport that links them together. 13 The Greeting We call the first few seconds of contact the “greeting. ” Greetings are broken into five parts: Open—Eye— Beam—Hi! —Lean. These five actions constitute a welcoming program to carry out in a first encounter. Open. The first part of the greeting is to open your attitude and your body.
For this to work successfully, you must have already decided on a positive attitude that’s right for you. This is the time to really feel and be aware of it. Check to see that your body language is open. If you have the right attitude, this should take care of itself. Keep your heart aimed directly at the person you’re meeting. Don’t cover your heart with your hands or arms and, when possible, unbutton your jacket or coat. Eye. The second part of the greeting involves your eyes. Be first with eye contact. Look this new person directly in the eye. Let your eyes reflect your positive attitude.
To state the obvious: eye contact is real contact! 14 Get used to really looking at other people’s eyes. When you’re watching TV one evening, note the eye color of as many people as possible and say the name of the color to yourself. The next day, do the same with every person you meet, looking him or her straight in the eye. Beam. This part is closely related to eye contact. Beam! Be the first to smile. Let your smile reflect your attitude. Now you’ve gained the other person’s attention through your open body language, your eye contact and your beaming smile.
What that person is picking up subconsciously is an impression not of some grinning, gawking fool (though you may briefly fear you look like one! ) but of someone who is completely sincere. Hi! Whether it’s “Hi! ” or “Hello! ” or even “Yo! ” say it with pleasing tonality and attach your own name to it (“Hi! I’m Naomi”). As with the smile and the eye contact, be the first to identify yourself. It is at this point, and within only a few seconds, that you are in a position to gather tons of free information about the person you’re meeting—information you can put to good use later in your conversation.
Take the lead. Extend your hand to the other person, and if it’s convenient find a way to say his or her name 15 two or three times to help fix it in memory. Not “Glenda, Glenda, Glenda, nice to meet you” but “Glenda. Great to meet you, Glenda! ” As you’ll see in Chapter 7, this will be followed by your “occasion/location statement. ” Lean. The final part of introducing yourself is the “lean. ” This action can be an almost imperceptible forward tilt to very subtly indicate your interest and openness as you begin to “synchronize” the person you’ve just met.
Handshakes run the gamut from the strong, sturdy bonecrusher to the wet noodle. Both are memorable—once shaken, twice shy, in some cases. Certain expectations accompany a handshake. It should be firm and respectful, as it you were ringing a hand bell for room service. Deviate from these expectations and the other person will scramble to make sense of what’s happening. There is a feeling that something is wrong—like hot water coming out of the cold tap. The brain hates confusion, and when faced with it the first instinct is to withdraw.
The “hands-free” handshake is a handshake without the hand, and it is a powerful tool. Just do everything you would do during a normal handshake but without using your hand. Point your heart at the other person and say hello. Light up your eyes and smile, and give off 16 Firing Energy T his is one of the most powerful exercises we do in my seminars, but even without supervision you can turn it into a force to be reckoned with! You’ll need a partner to work with. Stand about eight feet apart, facing each other like two gunfighters in a cowboy movie.
As you say ” H i ! ” clap your hands together and slide your right hand off and past the other in the direction of your partner. Gather up all the energy you can throughout your body and store it in your heart, then clap the energy on through your right hand (the one you use in a handshake) straight into the other person’s heart. This is a long explanation for something that takes no more than two seconds, but when all six channels— body, heart, eyes, smile, clap and voice/breath—are fired at the person in a rapid flash there is a vast transfer of energy.
Immediately after receiving the energy, your partner should fire it back at you in the same way. Taking turns, continue fast and focused, firing at each other. Be sure to make contact with all six channels at once. Practice on each other for two minutes. Now the real fun begins. You’re going to start firing different qualities of energy: logic/head energy, com- -> 17 munication/throat energy, love/heart energy, power/solar plexus energy and sexual energy. You’ve already fired love/heart energy. Now do the same head to head instead of heart to heart.
Keep firing head/logic energy at each other until you both agree that you can feel and differentiate it from love/heart energy. After two or three minutes back and forth, try the other regions: throat to throat, solar plexus to solar plexus, etc. It gets even better. Figure out which kind of energy you want to send, but don’t say what it is. Now greet your partner, shake hands, say ” H i ” and fire! Your partner must identify the kind of energy he or she is receiving. Take turns. Practice and practice until your body language becomes subtle and almost imperceptible. Next, go out and try it on the people you meet.
Fire energy when you say ” H i ” to someone in a supermarket, to your waiter in the cafe, to your sister-in-law or the guy who fixes the photocopier in your office. They will notice something special about you—some might call it “star quality. ” that same special energy that usually accompanies the full-blown shake. Incidentally, the “hands-free” handshake works wonders in presentations when you want to establish rapport with a group or audience. Establishing Rapport R apport is the establishment of common ground, of a comfort zone where two or more people can mentally join together.
When you have rapport, each of you brings something to the interaction—attentiveness, warmth, a sense of humor, for example—and each brings something back: empathy, sympathy, maybe a couple of great jokes. Rapport is the lubricant that allows social exchanges to flow smoothly. The prize, when you achieve rapport, is the other person’s positive acceptance. This response won’t be in so many words, but it will signal something like this: “I know I just met you, but I like you so I will trust you with my attention. Sometimes rapport just happens all by itself, as if by chance; sometimes you have to give it a hand. Get it right, and the communicating can begin. Get it wrong, and you’ll have to bargain for attention. As you meet and greet new people, your ability to establish rapport will depend on four things: your attitude, your ability to “synchronize” certain aspects of behavior like body language and voice tone, your conversation skills and your ability to discover which sense (visual, auditory or kinesthetic) the other person relies on most.
Once you become adept in these four areas, you will be able to quickly connect and establish rapport with anyone you choose and at any time. 19 Read on, and you’ll discover that it’s possible to speed up the process of feeling comfortable with a stranger by quantum-leaping the usual familiarization rituals and going straight into the routines that people who like each other do naturally. In virtually no time at all, you will be getting along as if you’ve known each other for ages.
Many of my students report that when achieving rapport becomes second nature, they find people asking, “Are you sure we haven’t met before? ” I know the feeling; it happens to me all the time. And it’s not just people asking me the question. 1 am convinced that half the people I meet, I’ve met before— that’s the way it goes when you move easily into another person’s map of the world. It’s a wonderful feeling. Communicating E eryone seems to have a different sense of the word “communication,” but the definitions usually go something like this: “It’s an exchange of information between two or more people” . . . “It’s getting your message across” . . . “It’s being understood. ” In the early days of Neuro-Linguistic Programming (NLP), a research project devoted to “the study of excellence and a model of how individuals structure their subjective sensory experience,” Richard Bandler and John Grinder created an effective definition: “The meaning of 20 ommunication lies in the response it gets. ” This is simple, and brilliant, because it means that it’s 100% up to you whether or not your own communication succeeds. After all, you axe the one with a message to deliver or a goal to achieve, and you are the one with the responsibility to make it happen. What’s more, if it doesn’t work, you are the one with the flexibility to change what you do until you finally get what you want. In order to give some form and function to communication here, let’s assume that we have some kind of response or outcome in mind.
People who are low on communication skills usually have not thought out the response they want from the other person in the first place and therefore cannot aim for it. The skills you will learn here will serve you on all levels of communication from social dealings like developing new relationships and being understood in your daily interactions all the way to life-changing moves for yourself and those in your sphere of influence. The formula for effective communication has three distinct parts: Know what you want. Formulate your intention in the affirmative and preferably in the present tense.
For example, “I want a successful relationship, I have filled my imagination with what that relationship will look, sound, feel, smell and taste like with me in it, and I know when I will have it” is an affirmative statement, as opposed to “I don’t want to be lonely. ” 21 Find out what you’re getting. Get feedback. You find that hanging out in smoky bars is not for you. Change what you do until you get what you want. Design a plan and follow through with it: “I’ll invite 10 people over for dinner every Saturday night. ” Do it and get more feedback. Redesign if necessary, and do it again with more feedback.
Repeat the cycle—redesign-do-get feedback—until you get what you want. You can apply this cycle to any area of your life that you want to improve—finance, romance, sports, career, you name it. Know what you want. Find out what you’re getting. Change what you do until you get what you want. This is terrifically easy to remember because a certain Colonel had the good sense to open a chain of restaurants using the abbreviation KFC for a name. Every time we see one of his signs, we can ask ourselves how well the development of our communication skills is going. What’s Coming Up . . . I the following chapters, we’ll examine the arena of rapport in much more detail, as well as the value of a Really Useful Attitude in projecting a positive image of 22 yourself. You’ll learn what happens at first sight on the surface and below the surface and the importance of having your body language, your voice tone and your words be congruent, or all saying the same thing. No crossed signals, no mixed messages, no confusion. You’ll discover how your body language appeals to some but not others and how, by making a few adjustments to your own movements, you can positively affect the way people feel about you.
Then we’ll delve deep into the warm and welcoming world of synchrony. You’ll learn how to align yourself with the signals other people send you so that they’ll feel a natural familiarity and comfort around you. We’ll also discuss the massive importance of voice tone and how it influences the moods and emotions we want to convey. A whole chapter is devoted to starting and maintaining sparkling conversation. We’ll explore all the ways to open people up and avoid closing them down. We’ll also deal with compliments, obtaining free information and being memorable.
Finally we’ll go even deeper, down to the very core of the human psyche. The astonishing truth is that although we navigate the world through our five senses, each of us has one sense that we rely on more than the other four. I’ll show you how people are giving clues about their favorite sense all the time and how you can 23 move onto the same sensory wavelength as theirs. Do people who rely mainly on their ears differ from those who rely mainly on their eyes? Darn right they do, and you’ll find out how to tailor your approach to communicate with them.
Each chapter includes at least one exercise that will help you realize the power of connecting. Some of these exercises can be done alone, but others you have to do with a partner. Let’s face it, face-to-face communication and rapport skills are interactive activities—you can’t learn to do them all by yourself. So there it is. Connecting. All day long, men, women and children give away vital keys to what makes them tick—to how they experience and filter the world— through their body language, their tone of voice, their eye movements and their choice of words.
They simply cannot help doing this. Now it’s up to you to learn how to use this wonderful, nonstop flood of information to achieve improved outcomes and more satisfying relationships. 24 done, the conversation flows, the cop tears up the ticket. But how often have you found yourself in a situation where, no matter how hard you try, you just can’t seem to connect with another person— and it makes no sense? After all, you know you’re a fine, decent human being. Maybe you’re even a fabulous, wildly attractive human being.
But no matter what you say or do, you don’t establish rapport and you can’t connect. You’re not alone. Being a decent sort is not enough to guarantee good rapport with another person. In the dictionary, “rapport” is defined as “harmonious or 27 sympathetic communication. ” In our interpersonal communications, we go through certain routines when we first meet a new person. If these routines work out and rapport is established, we can begin to deliver our communication with some certainty that it will be accepted and given serious consideration.
Serious consideration is vital because the fundamental outcome of rapport is the perception of credibility, which in turn will lead to mutual trust. If credibility is not established, the messenger and not the message may become the focus of attention, and that attention will harbor discomfort. But when we experience the world through the same eyes, ears and feelings as others, we are so bonded, or synchronized, with them that they can’t help but know we understand them. This means being so much like them that they trust us and feel comfortable with us— that they say to hemselves subconsciously, “I don’t know what it is about this person, but there’s something I really like. ” Research has shown that we have approximately 90 seconds to make a favorable impression when we first meet someone. What happens in those 90 seconds can determine whether we succeed or fail at achieving rapport. In fact, frequently we have even less than 90 seconds! 28 Natural Rapport ttraction is present everywhere in the universe. Whether you want to call it magnetism, polarity, electricity, thought, intelligence or charisma, it’s still attraction, and it invests everything—animal, vegetable or mineral.
We form synchronized partnerships naturally, and although they are hardly noticeable to some, they are quite tangible to others. We have always relied on emotional contact and signals from our parents, peers, teachers and friends to guide us through our lives. We are influenced by their emotional feedback, their gestures and their way of doing things. When your mother or father sat a certain way, you would do the same; if a cool friend or a movie star walks a certain way, you might adopt a similar gait. We learn by aligning ourselves with the signals other people send us.
They impress their way of being on us. We synchronize what we like about them. People with common interests have natural rapport. The reason you get along so well with your close friends is that you have similar interests, similar opinions and maybe even similar ways of doing things. Sure, you will often find plenty to differ on and argue about, but essentially you are very much like each other. We human beings are social animals. We live in com29 A munities. It’s far more “normal” and even logical for people to get along with one another than it is for them to argue, fight and not get along.
The irony is that society has conditioned us to be afraid of each other—to set up boundaries between ourselves and others. We live in a society that pretends to find its unity through love but in actuality finds it through fear. The media scare us half to death with headlines and advertisements continually telling us of earthquakes and airplane crashes and asking us if we have enough insurance, are we too fat, too thin, does the smoke detector work and what about those high funeral expenses? Natural rapport is a prime requirement for our sanity, our evolution and, indeed, our survival. Rapport by Chance P rhaps you have traveled abroad to a country where people don’t speak your language and you don’t understand theirs. You feel a little uncomfortable—even suspicious—when you can’t be understood. Then suddenly you meet someone from your own country, maybe your own state. This person speaks your language, and whammo, you have a new best friend—for your vacation at least. You might share experiences, opinions, insights, where to find the best restaurants and bargains. You will doubtless exchange personal information about family 30 and work. All this and much more because you share a language. That’s rapport by chance.
Maybe your enthusiasm will lead you to continue that friendship after returning home, only to discover that apart from language and location the two of you have nothing in common and the relationship fizzles out all by itself. This isn’t limited to language and geography. Chance encounters happen on almost a daily basis to all of us —at work, in the supermarket, at the Laundromat or the bus stop. The key to establishing rapport with strangers is to learn how to become like them. Fortunately, this is both very simple and a lot of fun to do. It allows you to look on each new encounter as a puzzle, a game, a joy. Rapport by Design
W hen the interests or the behavior of two or more people are synchronized, these people are said to be in rapport. As we already know, rapport can happen in response to a shared interest or when you find yourself in certain situations or circumstances. But when none of these conditions is present, there is a way to establish rapport “by design”—and that’s what this book is about. 31 M ark is attending a formal dinner, eight to a table. He hates coming to these events and as usual is stuck for words. He’s beginning to get that squirmy feeling. He doesn’t know anyone except for his hall and making everyone laugh.
Suddenly the guest across accountant, who’s sitting at the other end of the banquet from him, a young woman in a shiny blue dress who caught his eye a few moments ago even though they hadn’t spoken, tells the man on her left that she is an avid stamp collector. Gust like Mark! Mark is relieved and overjoyed because chance has given him an excuse to talk to her. They have something in common—stamps. Mark speaks up and tells Tanya all about his rare 1948 Poached Egg stamp and how he found it when his Pontiac broke down in Cortlandville in upper New York State. With both elbows on the edge of the table and a -»
When we set out to establish rapport by design, we purposely reduce the distance and differences between another person and ourselves by finding common ground. When this happens, we feel a natural connection with the person, or persons, because we are akin— we have become like each other. As rapport develops between Mark and Tanya in the 32 finger poised gently on her cheek, close to her ear, Tanya leans toward Mark; her pupils dilate slightly as her shoulders become softer and more relaxed. Mark too leans forward on his elbows, smiling as Tanya smiles, nodding as she nods.
She sips her water; he finds himself doing the same . . . Mark and Tanya have established rapport. They connected and initiated a relationship through a common interest. Their rapport is evident on many levels—the cues and rhythms they are taking from and sending to each other, the imperceptible modifications of behavior they are making without thinking. The shared interest has given them proximity, and they are adjusting to one another. Who knows where it will lead? They like each other because they are like each other, and the dance of rapport has begun to calibrate itself.
They have made a favorable connection in 90 seconds or less. story box above, there is a lot more going on than meets the eye. The average person would perhaps not notice, but to the trained eye and ear there is plenty happening. As their shared interest in stamps emerges, so does a similarity in their behavior toward each other. Body language, facial expressions, tone of voice, eye contact, breathing patterns, body rhythms and many more 33 physiological activities come into alignment. Simply put, they unconsciously start to behave in a like manner. They start synchronizing their actions.
Rapport by design is established by deliberately altering your behavior, just for a short time, in order to become like the other person. You become an adapter, just long enough to establish a connection. Precisely what you can adapt and how to do it is what you are about to learn in the chapters that follow. All you will need at your disposal is your attitude, your appearance, your body, your facial expressions, your eyes, the tone and rhythms of your voice, your talent for structuring words into engaging conversation and your about-to-be-revealed gift for discovering another person’s favorite sense.
Add to this an ability to listen to and observe other people and a very large helping of curiosity. No gadgets, no appliances, no aphrodisiacs, no pills, no checkbook, no big stick. Just the wonderful gifts you were born with—and your heartwarming desire for the company of other people. 34 air and clap your hands, or try to be happy as you slouch in a chair and let your head droop. Your attitude controls your mind, and your mind delivers the body language. Attitudes set the quality and mood of your thoughts, your voice tone, your spoken words. Most importantly, they govern your facial and body language.
Attitudes are like trays on which we serve ourselves up to other people. Once your mind is set into a particular attitude, you have very little ongoing conscious control over the signals your body sends out. Your body has a mind of its own, and it will play out the patterns of behavior associated with whatever attitude you find yourself experiencing. A Really Useful Attitude o matter what you do or where you live, the quality of your attitude determines the quality of your relationships—not to mention just about everything else in your life. I have been using the same bank branch for the last eight years.
From time to time, someone I’ve never heard of before sends me a letter (spelling my name wrong) to tell me what a pleasure it is to have me as a special customer. No matter how hard they try to improve their “personalized” service, however, banks are pretty much the same all over, and my bank is really no different from the rest. So why do I still bank there even though two new, competing banks have recently opened much closer to where I live? Convenience? Obviously not. Better rates? Nope. More services? No. It’s none of these things. It’s Joanne, one of the tellers.
What does Joanne offer that the institution can’t? She makes me feel good. I believe she cares about me, and other customers feel the same way about her. You can tell by the way they talk with her. This charming lady brightens up the whole place. How does Joanne do it? Simple. She knows what she wants: to please the customers and do her job well. She has a Really Useful Attitude or, to be more precise, two fully congruent Really Useful Attitudes. She is both 36 N cheery and interested, and everybody benefits: me the customer, her colleagues, her company, no doubt her family and, above all, herself.
What Joanne sends out with her Really Useful Attitude comes back to her a thousandfold and becomes a joyous, self-fulfilling reality. And it doesn’t cost a cent. A Really Useless Attitude A ny two people can have wildly different attitudes toward the same set of experiences. However, when two people react to the same experience with the same attitude, they share a powerful natural bond. Attitudes have the tendency to be infectious, and because they are rooted in emotional interpretation of experiences, they can be distorted and shaped; they can be wound up or wound down.
What happens when people lose control and become angry? They look belligerent (body language), their voice tone is harsh and they use menacing words. They can be very scary to be around. From the point of view of making people like you, or even getting willing cooperation, we call this a Really Useless Attitude. How often have you seen infuriated parents berating their children for knocking over the bananas at the supermarket? Or bored, uninterested shop assistants? Or cranky, impatient doctors? They are all putting out useless attitudes. 37 how to make people like you
I’m not saying whether this is right or wrong; I’m just pointing out that from a communications standpoint it doesn’t deliver the message very well. Assuming they have a message. And that’s often the point. Useless attitudes tend to come from people who don’t know what they really want from their communication. Remember, the “K” in “KFC” stands for “Know what you want. ” If you don’t know what you want, there’s no message to deliver and no basis for connecting with other people. Most people think in terms of what they don’t want as opposed to what they do want, and their attitudes reflect this. I don’t want my boss yelling at me anymore” comes with a whole different attitude than “1 want my boss’s job” or “I want to be promoted. ” Similarly, “I’m sick of selling neckties all day long” sends a completely different attitude and set of signals to your imagination than does “I want to run a charter fishing boat in Honey Harbor. ” Your imagination is the strongest force that you possess—stronger than willpower. Think about it. Your imagination projects sensory experiences in your mind through the language of pictures, sounds, feelings, smells and tastes. Your imagination distorts reality.
It can work for you or against you. It can make you feel 38 terrific or miserable. So the better the information you can feed into your imagination, the better it can organize your thinking and your attitudes and ultimately your life. It’s Your Choice he good news is that attitudes are yours to select. And if you’re free to choose any one you please, why not choose a Really Useful Attitude? Let’s say you just flew into Miami International Airport and you missed your connection for Omaha. You simply have to get on the next flight at all costs, so you go up to the airline desk and shout at the representative.
This is a Really Useless Attitude. If what you want is to get the attendant’s maximum help, the best thing you can do is to find a Really Useful Attitude that will create rapport and get his cooperation. I’ll probably regret saying this, but I’ve talked my way out of dozens of automobile-related tickets (I’ve also failed a few times) and not just for parking infractions. I’m absolutely convinced that if I’d started by telling the officer his radar was off or by losing my temper and getting angry and telling him I’m the mayor’s cousin and I’ll never visit this town again, I’d be doomed from the start.
If I want the officer to like me, to be understanding and not give me a ticket, then I have to assume a Really Useful Attitude like “I’m sorry” 39 or “Fair enough” or “My, what a fool I am” or “Oh wow, yes, thanks! ” The last time I got stopped, the officer followed me into the village supermarket parking lot and pulled to a stop across the back of my car; I got out and walked to his car. From his physical appearance, with his beard and body set, I figured he was a Kinesthetic, or feelingbased person (you’ll learn more about this later), so the first words out of my mouth were “Fair and square. That’s because there was no doubt I was in the wrong. He gave me a well-deserved speech about what I’d done and let me off with a warning. The point is that my attitude set the tone of the encounter—because I knew what I wanted. In face-to-face situations, your attitude precedes you. It is the central force in your life—it controls the quality and appearance of everything you do. It doesn’t take much imagination to dream up some Really Useless Attitudes—anger, impatience, conceit, boredom, cynicism—so why not take a moment to contemplate and feel a Really Useful Attitude?
When you meet someone for the first time, you can be curious, enthusiastic, inquiring, helpful or engaging. Or my favorite—warm. There’s something intoxicating about warm human contact; in fact, scientists have discov40 ered that it can generate the release of opiates in the brain—how about that for a Really Useful Attitude? Needless to say, all the above are more useful than revenge and disrespect. Ask yourself, “What do I want, right now, at this moment? And which attitude will serve me best? ” Remember, there are only two types of attitudes to consider 41 Triggering Happy Memories Y u know how certain sounds can remind you of some- thing special in your life? When I was eight, my mother took me to a resort where I stood next to a man making fresh doughnuts while Paul Anka sang “Diana” in the background. Now, whenever I hear this song, it triggers the smell of fresh doughnuts and the memory of that happy holiday. It’s the song that triggers the memory. A trigger can be a sound or something visual. It can also be a feeling or action. And believe it or not, it can be a clenched fist. Follow the steps below, and you’ll see what I mean. Use the hand you write with and clench your fist tightly.
Then release. Repeat the action a couple of times. This will be your trigger. 1. Pick a Really Useful Attitude—one that you know will be useful when you first meet someone. It can be curious, resourceful, warm or patient, or any attitude you think will work for you. But it must be one that you have experienced at some time in your life and can recall on demand. 2. Find a comfortable spot, quiet and not too bright, where you won’t be disturbed for 10 minutes. Sit down, place both feet on the floor, breathe slowly into your abdomen (not your chest) and relax. -» 42 3. Now you’re ready.
Close your eyes and picture a time in your life when you felt the attitude you have chosen. In your mind’s eye, make a picture of this specific event. Put in all the detail you can remember. What was in the foreground and background? Is the picture sharp or fuzzy, black-and-white or color? Is it large or small? Take your time and make it as real as you can. Now step into that picture and look out through your own eyes. Take note of what you see. 4. Next, bring up the sounds associated with this picture. Notice where the sounds come from: the left, the right, in front or behind? How loud or soft are they?
What kinds of sounds are they? Music? Voices? Listen to the tone and the volume and the rhythm. Listen deeply, and the sounds will come flooding back. Listen to the quality of each sound and try to hear how it contributes to your chosen attitude. 5. Bring in the physical sensations associated with the event: the feel of the things around you, the air temperature, your clothing, your hair, what you’re standing or sitting on. Next, notice the feelings inside your body. Where do they begin? Perhaps they move around in your body. Move your concentration deep into these wonderful feelings and enjoy them.
Ride with them. Notice any smells and tastes that want to be included, and savor them, too. -* 43 6. With your “outside” eyes still closed, look out through your “inside” eyes again at the scene. Make the pictures sharper, brighter, bolder and bigger. Make the sounds stronger, clearer, purer and more perfect. Make the feelings stronger, richer, deeper, warmer. Follow the intensity of the feelings if they move from one place to another, then loop them back to the beginning and intensify them. Loop them over and over as they get stronger and stronger.
Let the feeling flood all over you. 7. Make everything twice as big and strong and pure. Then double it again. And again. Now your whole body and mind are luxuriating in the experience of it all. Seeing it, hearing it, feeling it. Make the sensations as strong as you can, and just when you can’t make them any stronger, double them one more time and clench your fist hard and fast as you anchor the height of the experience to your trigger. Feel the sensations pour through you. Intensify them again, then clench your fist at the height of the feelings and release.
Relax your hand and feel the sensations pour through your body. Do this one more time, then relax your hand and the rest of your body. Come down in your own time and relax. Wait a minute or so, then test your trigger. Make a tight fist and notice the feelings rush into all your senses. Test it again after a couple of minutes. You are ready to use this Really Useful Attitude whenever you want. 44 when we are dealing with fellow humans: useful and useless. How many times have you seen a newsmaker give a TV interview when she’s frustrated?
Or a salesperson serve you in a store when he clearly wishes he were somewhere else, a colleague who is sarcastic to the very person who can get the photocopying done faster if desired, or passengers being rude to the cab driver who is the only person with the means to get them to the church on time? These are all Really Useless Attitudes. As far as communication is concerned, they are virtually guaranteed to fail. A Really Useful Attitude is one of the major delivery vehicles of the likability factor—and it works like a charm. Your posture, your movements and your expression will speak volumes about you before you even open your mouth.
The sooner you know what you want and which is the most useful attitude to help you get it, the sooner your body language and your voice and your words will change to help you get it. The conclusion is obvious. People who know what they want tend to get it because they are focused and positive, and this is reflected outward and inward in their attitude. Take on a cheery attitude the next time you meet someone new and see how your whole being changes to the part. Your look will be cheery, you’ll 45 how to make people Like you sound cheery and you’ll use cheery words.
This is the full “communication package. ” Other people make major adjustments in their responses to you based on the signals you transmit. The next chapter will take a detailed look at how these signals combine to present a positive image. away from the fact that image and appearance are important when meeting someone for the first time. Dressing well goes a long way toward making a positive impression as you begin to establish rapport, but how do you make people warm to you? And how do you project the likable parts of your own unique personality? Body Language ur body language, which includes your posture, X your expressions and your gestures, accounts for more than one-half of what other people respond to and make assumptions about. 47 how to make people Like you in 90 seconds or Less When people think of body language, they tend to think it means what happens from the neck down. But much of what we communicate to others—and what they make assumptions about—comes from the neck up. Facial gestures and nods and tilts of the head have a vocabulary that equals or exceeds that of the body from the neck down. The signals we send with our bodies are rich with meaning and global in their scope.
Some of them are hardwired into us at birth; others are picked up from our society and culture. Everywhere on the planet, panic induces an uncontrollable shielding of the heart with the hands and/or a freezing of the limbs. A smile is a smile on all continents, while sadness is displayed through down-turned lips as often in New York as in Papua New Guinea. The clenched fists of determination and the open palms of truth convey the same message in Iceland as they do in Indonesia. And no matter where on earth you find yourself, mothers and fathers instinctively cradle heir babies with the head against the left side of their body, close to the heart. The heart is at the heart of it. Facial expressions and body language are all obedient to the greater purpose of helping your body maintain the well-being of its center of feeling, mood and emotion—your heart. Volumes have been written about body language, but when all is said and done, this form of communication 48 can be broken down into two rather broad categories: open and closed. Open body language exposes the heart, while closed body language defends or protects it.
In establishing rapport, we can also think in terms of inclusive gestures and noninclusive gestures. Open Body Language Open body language exposes your heart and body (within limits of decency, of course! ) and signals cooperation, agreement, willingness, enthusiasm and approval. These gestures are meant to be seen. They show trust. They say “YES! ” Your body doesn’t know how to lie. Unconsciously, with no directions from you, it transmits your thoughts and feelings in a language of its own to the bodies of other people, and these bodies understand the language perfectly.
Any contradictions in the language can interrupt the development of rapport. In his classic work How to Read a Person like a Book, Gerard I. Nierenberg explains the value of open gestures. These gestures include open hands and uncrossed arms as well as the occasional subtle movement toward the other person that says “I am with you” and shows acceptance: an open coat or jacket, for example, both 49 literally and symbolically exposes the heart. When used together, such gestures say “Things are going well. ” Positive, open-body gestures reach out to others. These gestures are generally slow and deliberate.
When an open person makes contact with the heart of another person, a strong connection is made and trust becomes possible. (You know the feeling of a good hug? Or a heart-to-heart talk? ) When you meet someone new, immediately point your heart warmly at that person’s heart. There is magic in this. Other common open gestures include standing with your hands on your hips and your feet apart, a stance that shows enthusiasm and willingness, and moving forward in your chair (if accompanied by other open gestures). Leaning forward shows interest, and uncrossing your arms or legs signals you are open to suggestions.
Closed Body Language Defensiveness is shown through gestures that protect the body and defend the heart. These gestures suggest resistance, frustration, anxiety, stubbornness, nervousness and impatience. They are negative gestures, and they say “NO! ” 50 Crossed arms are common to all manifestations of defensiveness. They hide the heart and defend one’s feelings. Although you can also be relatively relaxed with your arms crossed, the difference between a relaxed crossed-arm position and a defensive crossedarm position is in the accompanying gestures. For example, are your arms loosely folded or pressed close to your body?
Are your hands clenched or open? Defensive gestures are often fast and evasive and beyond your conscious control. Your body has a mind of its own and is ruled by your attitude, useful or useless. In addition to crossed arms, the most obvious defensive gestures are avoiding eye contact with the other person and turning your body sideways. Fidgeting is another negative gesture, which can also show impatience or nervousness. Right away, you can see the difference between a person who faces you squarely and honestly, and someone who stands sideways to you with crossed arms and hunched shoulders while the two of you talk.
In the first instance, the person is openly pointing his heart directly at your heart. In the second, the posture is defensive; the person is pointing his heart away from you and protecting it. One is being open with you, the other closed. Being in the presence of these two postures produces very different feelings. 51 Smaller Gestures Hand gestures are also part of the vocabulary of body language. They, too, can be divided into open gestures (positive responses) and closed or concealed gestures (negative responses), except that their range is far more intricate and expressive.
I should point out that individual gestures, just like the individual words on this page, don’t say much. Only when you’re presented with more than one gesture, perhaps combined with an expression and topped off with some overall body language, can you deduce that a particular clenched fist means “Wow, my horse came in first! ” and not “I’m so mad I want to slap him! ” A similar set of differences occurs in body language above the neck. The open face smiles, makes eye contact, gives feedback, shows curiosity and raises the eyebrows to show interest. In a casual encounter, a quick look and a lowering of the eyes says, “I trust you.
I’m not afraid of you. ” A prolonged look strengthens the positive signal. In conversation, we may use a nod of the head at the end of a statement to indicate that an answer is expected. In contrast, the closed face frowns, purses the lips and avoids eye contact. And there is yet another negative category to add to facial responses. We politely call it the neutral, or expressionless, face. It’s the one that just gawks at you like a dead trout. In the next chapter, 52 you’ll find out how to react to this “non-face,” which can be very disconcerting if you don’t know how to deal with it.
Frequently I look around at my audiences and recognize people who have heard me talk before. I recognize them because they have “the look of recognition” on their face when they see me. It’s a look, or even an attitude, of silent anticipation that any minute I’ll recognize them. Well, this look can work wonders—from time to time—with people you haven’t met before. If you’re on your own, try it out right now. Let your mouth open slightly in a smile as your eyebrows arch and your head tilts back a little with anticipation as you look directly at an imaginary person.
A variation is to tilt your head as you look slightly away and then look back at the person with the bare minimum of a frown and/or pursed lips. Practice. Then give it a try. Be as subtle as you possibly can. Last spring, I rented a bus for my daughter and her friends to be chauffeured around in on the night of their prom. While I was paying at the rental office, I noticed a woman sitting at the next desk over. She had a look on her face that said she knew me, and I racked my brain to place her. I couldn’t. In the end I had to say, “I’m sorry, but have we met before? ” “No,” she replied seriously.
Then she stood up at her 53 C lassic flirting behavior involves letting someone know you like him or her and that you’d like to pursue it fur- ther. Not surprisingly, body language plays a huge part in this game, and even less surprisingly, so does eye contact. Dozens of little gestures are used to send out sexual messages: the tilt of the head, holding eye contact a little longer than normal, the angle of the hips and the hands through the hair. Glancing sideways is a gesture that can suggest doubt on its own, but combined with a slight smile and a narrowing of the eyes it is a powerful gesture of flirtation.
A man sends out signals with his swagger; a woman, by rolling her hips. A man loosens his tie ever so slightly; a woman moistens her lips. On and on, the parties convey their interest in each other through their stances, glances and postures until some small gesture synchronizes and sends the O. K. desk, held out her hand to me and smiled. “Hi, I’m Natalie,” she said. I had been obliged to speak first, and she had done the polite thing. She had stood up, offered her hand, smiled and introduced herself. All completely innocent— or was it? I have no idea. But we had rapport, and she had me talking. 54
In 1967, Professor Albert Mehrabian, currently professor emeritus of psychology at UCLA, carried out the most widely quoted study on communication. He determined that believability depends on the consistency, or congruity, of three aspects of communication. In a paper titled “Decoding of Inconsistent Communication,” he reported the percentages of a message expressed through our different communication channels in this way: interestingly, 55% of what we respond to takes place visually; 38% of what we respond to is the sound 55 R osa, a waitress, folds up the ad she’s torn from a newspaper, clears off the able where her new computer will sit and leaves her apartment. At the electronics store, as Rosa hovers over the latest desktop model from Megahype, a young salesman notices the ad in her hand and wanders over to her. He unbuttons his jacket, spreads his hands out, palms up, and looks her in the eye. “I see you found it already,” he says with a smile. “Hi, my name’s Tony. ” For the next 10 minutes, a relaxed and sincere Tony talks to Rosa. He faces her with his hands exposed and leans forward from time to time as they discuss the features of the computer.
Rosa listens with interest, her head tilted to one side and her hand on her cheek, as Tony offers to “throw i n ” $95 of extras and even agrees to “eat the tax. ” Finally, stroking her chin as she forms a decision, Rosa nods. “Yes,” she says, “this is the model for me. ” “Great,” says Tony, eagerly rubbing his palms together. ” I t will take about five minutes to take it down and find some boxes. ” Rosa looks sideways at him and frowns. “You don’t have a new one in a box? ” “That might be hard to find right now. ” Tony’s hands become fists, and he pops them into his pockets. * 56 “They’re such an unbelievable deal—they’ve just been flying out of the store. ” He buttons up his jacket, shrugs his shoulders and laughs nervously. “So this is a demonstration model? ” Rosa tilts her head, inquiring. “Just came on the floor this morning,” Tony shoots back with an insincere smile. He folds his arms in front of his chest and turns himself sideways to her, pretending to be distracted by something going on in the TV department nearby. His voice falters and weakens as he says, “It has the same warranty as a new one. Rosa rubs the side of her nose in doubt. “Came on the floor this morning? Fine. Can I have that in writing? ” Tony’s back is turned to her as he leans over the monitor, fiddling with the cables—any excuse not to look at her. He catches a glimpse of himself in one of the wall mirrors. Oh boy, what an idiot I am, he thinks. He bites his lip and turns back to face Rosa. But Rosa is gone. As a good waitress, Rosa is used to reading body language. She saw that the salesman’s gestures conflicted (lacked congruity) with his words, and she knew that she should believe the gestures.
The change in Tony’s voice tone from informing to pleading just served to confirm her feelings of doubt. 57 of communication; and 1% of what we respond to involves the actual words we use. The Professor called these the three “V’s” of communication: the visual, the vocal and the verbal. And to be believable, they must all give out the same message. This is at the very foundation of rapport by design. Over one-half of all communication is nonverbal! It is the look of the communication, our body language, that counts the most: the way we act, dress, move, gesture, and so on. Need proof?
Think of the last time you were with someone who stood with her arms crossed, tapping her foot and looking annoyed, and then huffed the words “I’m fine. ” Which clues did you believe—the words or the body language and tone of voice? Physical messages often send a much louder message than spoken words. Since 55% of your communication occurs as body language, see how easy it is, whether consciously or not, to signal either openness or defensiveness to another person by means of your body language. Gestures, rather than words, are the true indicators of your instinctive reactions.
If you want others to believe that you can be trusted, you must be congruent. Your spoken language and your body language must say the same thing. If they don’t, the other person’s body will signal its discomfort to your body. In response to this communication, your 58 Words vs. Tone ay each phrase below with different tonality: anger, boredom, surprise and flirtatiousness. Notice how your | body language, facial expression and breathing combine to alter your emotional state. “It’s late. ” “I’ve had enough. ” “Look at me. ” “Where were you born? ” To check your tonality, find a friend and say one or two of these phrases.
See if your friend can tell you which of the four feelings you’re expressing. If it’s not obvious, keep working at it until it’s clear. S body will signal to your brain by mixing up a chemical cocktail that corresponds to the discomfort that the other person is feeling. Then you will both be uncomfortable, and rapport will be that much harder to achieve. When they notice a discrepancy between your words and gestures, other people will believe the gestures and react accordingly. So, congruity occurs when your body, voice tone and words are all in alignment. And when your body, tone 59 nd words are communicating the same thing, you will appear sincere and people will tend to believe you. This is why a Really Useful Attitude is so important. Appearing sincere, or congruent, is a key ingredient for building the trust that opens the door to likability and rapport. Make sure that your words, your tonality and your gestures are all saying the same thing. Be on the lookout for incongruity in others. Notice how it makes you feel. We’ve all seen those old movies where a couple of people are driving along in a car, and they’re rocking the steering wheel even though the background shows a road that’s straight as an arrow.
It’s phony—you know they’re really in a studio being bounced around in a box. Your senses have told you that something isn’t right, something is out of alignment, and so you can’t believe what you see. Or have you ever had someone get mad at you and then, in the middle of bawling you out, flash a sinister little smile that disappears as fast as it came? Very chilling. This is another example of incongruent behavior. The smile doesn’t belong with the anger; it’s insincere. Recognizing incongruent behavior is another survival instinct. If you’re on vacation and you’re approached 60 y a complete stranger who grins at you while he rubs his hands briskly together, licks his lips and says, “Good morning, how would you like to invest in the world’s best time-share deal,” the chances are you’ll be on your guard. A quick congruence check is instinctive and is another reason why first impressions are paramount. Frequently a person’s emotions and intentions are misunderstood by those around them. For instance, a woman at one of my seminars discovered that she unconsciously used a tone of voice that was incongruent with her words. “No, I’m not confused, I’m interested,” she would insist when tested.
And again, “No, I’m not sad, I’m relaxed. ” This went on and on until she came to the verge of tears and said, “Now I know why my kids are always saying, ‘Mom, how come you get mad at us all the time? ‘ And I’m not mad at them. Sometimes I’m just excited. ” The same woman also told us that her coworkers accused her of sarcasm but that, to her, nothing could be further from the truth. In fact, sarcasm is simply words said with conflicting voice tone. It is structured so the person on the receiving end will believe what’s inferred by the tonality.
Suppose you let your team down and somebody is heard to quip, “That was brilliant,” with a tonality that communicates annoyance. It’s a very different case when you score a fantastic goal 61 and the same person is heard to say with excitement, “That was brilliant! ” Congruity, then, has one unshakable rule and it is this: If your gestures, tone and words do not say the same thing, people will believe the gestures. Go up to someone you know, purse your lips and say, “I really like you,” with your eyebrows raised and your arms folded. Ask them what they think.
Even better, go find a mirror and try it. Well? You get my point. Your gestures are a giveaway to what you really mean. Being Yourself o you feel nervous when you meet someone new? Physiologically, being nervous and being excited have a lot in common: pounding heart, churning tummy, high chest breathing and the general jitters. But one of these states might send you hightailing it for the nearest dark corner while the other one can serve you well and propel you forward. There is a tendency for panic to accompany nervousness, and this quite naturally makes bodily activities speed up.
Because much of your nervousness stems from increased awareness, try redirecting some of your awareness toward slowing down and being more deliberate. One great technique is to imagine that your nostrils are just below your navel and that your in-and-out breaths are happening down 62 D there. The slower you are, within reason, the more in control you will appear. The sooner you start telling yourself that you’re excited rather than nervous, the sooner you’ll be able to convince your subconscious that this is actually how you feel. And, in fact, that’s really all that matters.
Change your attitude, and your body language and voice tone will change to reflect your new attitude. Keep in mind that most people are as eager as you are to establish rapport. They will generously give you the benefit of the doubt. Don’t try too hard! In a study conducted at Princeton University, students of both sexes were questioned about their methods of sizing up people they met for the first time. Overeagerness was one of the most reported turnoffs. Don’t smile too hard, don’t try to be too witty, don’t be overpolite and avoid the temptation to be patronizing.
As you become more at ease with your attitude, people will begin to notice characteristics that are unique to you—that set you apart from the others and define you as an individual. You will naturally and easily project the likable parts of your own unique personality and have more conscious control and confidence in your ability to create rapport at will. 63 It’s just about impossible to be incongruent when you are operating from inside any kind of attitude, useful or otherwise. Because your attitude precedes you, it is an essential component of the first impression you make on new acquaintances. 4 sense of humor. What a relief! My aunt in Scotland is a medical doctor, and so is her daughter. They think alike. Another coincidence? The plumber in our village comes from three generations of plumbers. The woman who sold me a big ripe Gouda cheese at the Wednesday market in Leiden, just outside Amsterdam, had her mother and her daughter working for her. All dressed the same. What’s going on here? Is there some kind of pattern emerging? How come they are so much alike? They have all grown up with harmonious behavior on many levels, physical and mental. They have synchrony.
Since he was only three years old, my neighbor’s youngest son has handled a fishing rod with great 65 respect, just like his dad. He sits a certain way, just like his dad, and when he’s threading the hook, he glances at his father from moment to moment to see if he’s doing it correctly: a certain, almost imperceptible expression says continue, another says be careful and yet another says no, you’ve got it wrong. The boy uses his own instincts to learn from his father, along with very subtle guidance from his father’s expressions and body language and at times his gentle, encouraging voice.
Now he can do it, just like his dad. our parents, peers, teachers, coaches, TV, movies and our environment, our behavior is modulated and organized by synchronizing ourselves with the conduct of others and adjusting to their emotional feedback. Unwittingly, we have been synchronizing ourselves with other people since birth. A baby’s body rhythms are synchronized with those of its mother. An infant’s mood is influenced by his father’s mood, a child’s favorite toys are selected to keep pace with her peers, a teen’s tastes must conform to what’s cool and an adult’s preferences are influenced by mate, friends and the community.
All day long, we synchronize ourselves with those 66 around us. We do it all the time. We thrive on it, and we can’t exist without it. We are always influencing each other’s behavior; every moment we are with other people, we make minute adjustments to our behavior, and they to ours. This is what synchrony is all about. We process the signals unconsciously and transmit them to each other through our emotions. It is how we draw our strength and convictions; it is how we feel safe. It is how we evolve. And it is why people like, trust and feel comfortable with people who are just like them.
People hire people like themselves. People buy from people like themselves. People date people like themselves. People lend money to people like themselves. And so on—ad infinitum. Perhaps you’ve noticed that you take to some people immediately upon meeting them for the first time and yet feel no rapport at all with other new people. Or you might even feel an instant dislike for some people. This is something we’ve all experienced, but have you ever stopped to wonder why this happens? Why is it that with certain people you feel the natural trust and comfort that comes with rapport?
Think back over the last week to some of the people you met in your adventures. Go over the meetings in your mind and relive them. 67 What was it about the people you liked that made you like them? Chances are you shared something—interests or attitudes or ways of moving. People who get on well together usually have things in common. Those who share similar ideas, have the same taste in music or food, read similar books or like the same holidays, hobbies, sports or vacation spots will feel immediately comfortable with one another and like each other better than those who have nothing in common.
When I lecture, I go over to a large blackboard and write: I LIKE YOU! Then I add the tiny, two-letter word “am” between the first and second words of that joyous phrase so that it now reads: I AM LIKE YOU! The fact is that we like people who are like us. We are at ease with people who feel familiar (where do you think the word “familiar” comes from? ). Look to your close friends. The reason you get along so well with them is that you have similar opinions, maybe even similar ways of doing things. Sure, you will often find plenty to differ on and argue about, but essentially you are like each other.
People with similar interests have natural rapport. If you share an interest in motor sports with one of the guys at the office, this can become a basis for rapport. Or perhaps you have two toddlers and go to the park every afternoon to meet up with other mothers in the same circumstances; this is again a basis for rapport. You’ve heard the saying “Birds of a feather flock together”—well, quite simply, people are comfortable when they are surrounded by people like themselves. Rapport by chance holds true not just on the surface but underneath as well. Shared beliefs, appearance, tastes and circumstance all contribute to rapport.
Perhaps you feel comfortable around people with fluent, expressive voices or sensitive people who speak softly and slowly. Maybe you enjoy the company of people who share their feelings when they communicate or those who get straight to the point and don’t mince their words. When you establish rapport by chance, you have come across someone who grew up with or developed a style similar to your own. The Art of Synchronizing B ut why wait for rapport to happen naturally? Why not go straight into synchronizing other people’s behavior as soon as you meet them? Why not invest 90 seconds or less of your time to establish rapport by design?
Look around any restaurant, coffee shop, mall or other public place where people meet each other and look around to see which ones are “in rapport” and which ones aren’t. The ones who have rapport sit together in the same way. Notice how they lean toward one another. Notice their leg and arm positions. Those in rapport are synchronized almost like dancers: one picks up a cup, the other follows; one leans back, the other does the same; one talks softly, the other talks softly. The dance goes on: body position, rhythm, tone of voice. Now look for those people who are clearly together but not synchronized, and observe the differences.
Which pairs or groups appear to be having a better time? I recently gave a speech at an auditorium in London, and right there, about 10 rows back, was a beautiful couple. Both were immaculately dressed, with great attention to color and detail. When I noticed them, they were sitting in the identical position, leaning to the right with their hands folded close to their respective armrests. Then, as if responding to a prearranged signal, they both transferred their weight onto the other armrest, like synchronized swimmers, nodding and smiling in unison. They confirmed everything I was saying.
I caught up with them afterward and learned that they had been married for 47 years; they were fit, healthy, happy and totally synchronized. Our goal, then, is to discover the structure of synchrony and modify it to apply to the different types of people we meet. The key to establishing rapport is 70 learning how to synchronize what Professor Mehrabian called the three “V’s” of consistent human communication—the visual, the vocal and the verbal—in order to connect with other people by becoming as much like them as possible. But doesn’t this mean I’m being phony or insincere?
No. Remember that we’re only talking about a minute and a half! You’re not being asked to engineer a total and permanent personality change. All you will be doing is synchronizing another person to put him or her at ease and thus speed up what would happen naturally if you had more time. The idea is not to make your movements, tone and words obvious copies of the other person’s, but rather to do the same kind of thing you do with a friend. Synchronizing skills are really nothing more than a connecting device to our greatest resource: other people.
As we are instinctively drawn toward one another, be it to get cooperation or emotional feedback or to have our physical needs met, synchronizing speeds up our mental unification. Often, when you travel in a foreign country, the plug of your hair dryer or electric shaver will just not fit into the outlet—you need an adapter to make it work, a connecting device that will let you plug the thing in and power it up. It’s precisely the same thing when you plug into other people. Like the hair dryer or the electric shaver, you must have an adapter. So think of synchroniz71 ng as an adapting device that allows you to make smooth connections at will and quickly. Synchronizing is a way to make the other person become open, relaxed and happy to be with you. You just do what they do; you become like them until the other person thinks, I don’t know what it is about this person, but there’s something I really like! Think of synchronizing as rowing your boat alongside another person’s rowboat, pointing it in the same direction at the same speed and picking up the other person’s pace, stroke, breathing pattern, mood and point of view.
As he rows, you row. One evening a few years ago, I was sitting in the chalet of a ski club, waiting for my two youngest children to finish night skiing. Suddenly in walked a neighbor, a lawyer who had been on polite “nodding” terms with my family. When I saw him arrive, I made up my mind to try out some simple synchronizing on him. I decided on the outcome I wanted (remember, know what you want) and that I would continue synchronizing until he made a definite gesture of friendship. I calmly stood up and he spotted me. We met in the middle of the large room. Hi there,” he said with a tight-lipped smile as he shook my hand. Matching the tone of his voice, his grimace and his body stance, I echoed: “Hi there! ” 72 He placed one hand on his hip, and with the other pointed out the chalet window. “Just waiting for my kids to finish! ” “Me, too,” I said, mirroring his gestures. “I’m waiting for my kids to finish. ” I synchronized him, respectfully, for less than 30 seconds of normal, innocent conversation. Then he suddenly blurted out, “You know something? We really don’t see enough of you and your family.
Why don’t you come by for dinner one night? ” We set the date right there and then. I could almost read what had happened by the way his mouth twisted. He was thinking, There’s something about this guy I really like, but I’m not quite sure what it is. Obviously, if he felt I’d been copying him, he’d have never issued the invitation! I had approached him with a Really Useful Attitude of warmth that, even though I was synchronizing him, I kept fairly close to the surface. I faced him and immediately took on his overall posture and used similar gestures and facial expressions.
The vocal part, his voice tone and speed, was easy to fall in with. And I used similar words. It sounds more complicated than it actually was. The whole thing took only a few seconds. It was fun and it felt good. I really did want to get to know him better, and this seemed the perfect opportunity. I’m sure we both experienced the thrill 73 r. Szabo, the owner of a large chain of supermarkets, is well known among the trade for his intimidating manner. One day, he summoned the product managers of three competitive, nationally recognized brands to meet him at one of his outlets.
He led the three product managers to the aisle in which their products were displayed and proceeded to scold them for what he perceived to be the disgraceful state of their product facing. As he waved his arms about, pointing out what was wrong, he raised and lowered his voice, occasionally pausing to stare at them individually and even jabbing one of them, Paul, on the shoulder with his finger. At the end of his tirade, two of the browbeaten individuals nodded and made excuses, which gave Mr. Szabo even more ammunition to use against them. -> M that only people can generate in people—the thrill of making new connections.
There is absolutely nothing in this world as exciting and rewarding as connecting and developing a rapport that can lead to a new friendship or relationship. What about difficult people? I am often asked what you’re supposed to do when you meet somebody who is all bundled up with defensiveness: tight jaw, arms crossed defensively or hands jammed into pockets. Or 74 Ever since Mr. Szabo had begun his rant, Paul had been skillfully synchronizing Szabo’s mood and general mannerisms. When it came time for him to respond to the irate owner, he almost became Mr. Szabo—but in a completely nonthreatening way.
He used similar arm gestures, tonality, pauses and attitude, and he even jabbed Mr. Szabo on the shoulder as he said, “You’re absolutely right. ” As they talked back and forth for a minute or so, Paul calmed down his own gestures, and Mr. Szabo followed. When they finished talking, Mr. Szabo put his arm around Paul’s shoulder and led him to the end of the aisle. There he collared one of the store staff and said to him, “Give this man any help he needs. ” Paul had successfully joined Mr. Szabo in his world and led him quickly, skillfully and respectfully to his own desired outcome. he best way to handle a bully, a shy person, a cornplainer or someone who is arrogant or overly aggressive. It is not the purpose of this book to give detailed instructions on dealing with difficult people, but here are some guidelines. Rule number one when encountering a difficult person is to ask yourself this question: “Do I really need to deal with this person? ” If the answer is no, then leave him or her alone. If the answer is yes, ask yourself what 75 it is that you want. What is your desired outcome? Not what is it that you don’t want. (Remember KFC? When synchronizing “difficult people,” it’s vital that you do it in a nonthreatening way. Once you have matched your body and tone with theirs, you can begin to “lead” them out of it. Unfold your arms, relax your shoulders and check to see if they follow your lead; if they don’t, get back into your original position for a minute or so and try again. A word about shy people: try to find out what they’re interested in. Synchronize their body movements and voice tone, and unhurriedly ask them lots of open-ended questions (see the next chapter) until you get a glimmer of enthusiasm.
Take on their attitude, and then little by little lead them out of it. Lean or sit forward and see if they follow; if not, go back to where you were and synchronize any little thing you can. You’ll be surprised at how well this works. When do I start synchronizing? Try not to let more than two or three seconds go by before you start. Rememher the sequence in Chapter 2: Open (Really Useful Attitude and open body language)—Heart (pointed at the person)—Eye (first with the eye contact)—Beam (first with the smile)—”Hi! ” (introduce yourself)—Lean (indicate interest as you start synchronizing).
Anything that increases the common ground and reduces the distance between you and the other person 76 is a good thing. And the quickest way to accomplish this is to synchronize as many of the other person’s aspects as you can—adopt the same attitude, make the same motions and speak the same way. Synchronizing Attitude Synchronizing attitude—or multiple congruity, to give it its scientific name—takes into account location and mood. It is also frequently supportive, as when a friend is challenged and you “take a stand” with him, or a parent deeply relates to a child’s problem with a class assignment, or you hare the exhilaration your partner feels over a promotion. When people “go through things together,” they will often be synchronized right down to primal sighs of despair or shouts of joy. Pick up on other people’s feelings. Synchronize their movements, breathing pattern and expression as you “deeply identify” with them. Tune in to the overall mood suggested by their voice and reflect it back. synchronizing Body Language As you already know, body language accounts for 55% of our communication. It is the most obvious, easiest and most rewarding feature to synchronize on your way to rapport.
If you get nothing else out of this book but the ability to synchronize other people’s body language, you’ll be miles ahead of where you were last month. 77 DOING WHAT COMES NATURALLY D ave was out looking for an anniversary present for his wife. He had whittled his thinking down to two ideas. It was to be either the very latest palmtop computer or a painting to hang in their breakfast room. From where Dave parked his car at the shopping mall, it was more convenient to visit the computer store first. For- tunately, it was midmorning and the store wasn’t too busy.
Dave approached the counter, where a salesman in a dark suit was nodding and smiling. So far, so good. As the salesman started to explain the differences in all the latest models, he lifted his right leg and plunked it on a low stool that was somewhere next to him. Then he leaned thoughtfully on his right knee and continued with his explanations. Suddenly Dave couldn’t wait to get out of there. It wasn’t that he lacked interest, it was just that the macho, leg-raised position was completely out of sync with his own posture and it made him feel uncomfortable. -*
Synchronizing body language falls into two loose groupings: matching, which means doing the same thing as the other person (she moves her left hand, you move your left hand), and mirroring, which means, as it implies, moving as if you were watching the other person in a mirror (he moves his left hand, you move your right). 78 It was a completely different story at the art gallery. Dave stopped before a painting that took his fancy and adopted a contemplative stance: weight on one leg, arms folded but with one hand on his chin and a finger hooked around his lips.
After maybe a minute, he became aware of somebody standing quietly next to him and heard a soft, supportive voice say simply, “Nice, isn’t it? ” “Yes, it is,” Dave replied in a pensive voice. “Let me know if I can help you,” said the lady at his side. She withdrew to another part of the gallery. Within five minutes, Dave had bought the painting. It seemed the natural thing to do. Dave felt comfortable just looking at the painting. The woman had slipped in beside him, taken on the same body language as his and dropped into the same attitude.
She made a seamless connection by exercising perfect, effortless synchrony: 55% body language, 38% voice tone and 7% words—the three “Vs. ” Maybe you’re thinking, But won’t other people notice that I’m copying their behavior? Actually, they won’t, unless the copying is blatant. Remember, your movements must be subtle and respectful. If someone sticks a finger in his ear and you do the same, then yes, he’ll probably notice that. But when a person is focused on 79 a conversation, he or she will not pick up on subtle synchronizing. Particular gestures.
Hand and arm movements are especially easy and natural to synchronize by matching and mirroring. Some folks raise their shoulders when they talk; others wave their hands around as they express themselves. Do whatever they do. If you find it uncomfortable at first, then go at it a little at a time until with practice you become an expert synchronizer. Just the fact that you’re noticing these different types of gestures is a big step in the direction of making people like you in 90 seconds or less. Body posture. Overall posture is known as the attitude of the body.
It shows how people present themselves and is a good indicator of emotional state. That is why we sometimes refer to it as “adopting a posture. ” When you can accurately adopt a person’s posture, you can get a fair idea of how he or she feels. Overall body movements. Whether it’s a job interview or striking up a conversation at the museum fund-raiser, observe the person’s overall body movements, then gently mirror or match them. If he has a leg crossed, then cross a leg; if he’s leaning against the grand piano, do it, too. If she’s sitting sideways on the banquette, sit sideways; if she’s standing with her hands on her hips, do the same.
Body movements like leaning, walking and turning are easily synchronized. 80 Head tilts and nods. These are the simplest movements to synchronize. Fashion photographers know that most of the “feel” of a terrific cover shot comes from the “innuendo” created by subtle tilts and nods of the head. Sure, the face is important, but it’s the angles that carry the message. Pay close attention to them. Most good physicians and therapists find that they synchronize tilts and nods without giving it a second thought. It says “I hear you, I see what you’re saying and I feel for you. ” Facial expressions.
Along with tilts and nods, synchronized facial expressions show agreement and understanding. They come naturally. When he smiles at you, your natural inclination is to smile back. When she shows wide-eyed surprise, give it back to her. Look around at the next luncheon or dinner you attend, and notice how those with the deepest rapport are doing it all the time. It’s an easy and natural, surefire way to make someone like you in 90 seconds or less. You can match the same amount and same style of eye contact. It may be fleeting, or direct or coy; whatever it is, pick up on it and return it in the same way. Breathing. Pay attention to breathing.
Is it fast or slow? Is it high in the chest, low in the chest or from the abdomen? You can usually tell how people are breathing by watching their shoulders or the folds in their clothing. Synchronizing their breathing can be soothing and comforting to them. 81 In and Out of Sync F or this exercise, you will need two other people: A and B. A is the first to do the actions; B synchronizes with A’s actions. You start off as the director. Sitting, standing or walking, A and B converse casually about anything they want. A makes a point of moving about enough to give B some body movements and ges- tures to synchronize.
After about a minute, tell them to break synchrony. At this point, B deliberately mismatches A’s movements. After another minute or so, instruct B to get into sync again. Then, after another minute, get them to break once more. Finally, have them get back in sync before finishing. Now switch places with A or B. Keep rotating so that each one of you assumes a different role in the exercise. Compare notes at the end of each rotation. The comments will most likely be similar to these: “When I broke synchronization, it was as if a huge wall had been erected between us” and “When we stopped synchronizing, the level of trust plummeted. You can also try this out on your own. Synchronize someone for a couple of minutes, then deliberately mismatch his or her movements for one minute before getting back -* 82 into synchrony again. Go in and out at will and notice the difference; it will be tangible. Leading When you’re sitting and talking with a friend, one of you might cross a leg and the other might do the same without thinking. This means that one of you is following the other’s lead, which is a sure sign that the two of you are in rapport. As you quickly become proficient at synchronizing, you can test to find out just how well your rapport is going.
After three or four minutes, regardless of what has gone before and without the other person being aware of what you’re doing, make a subtle move that’s independent of your synchronizing—lean back or cross your arms and perhaps tilt your head. If the other person follows, then you are synchronized and have rapport and the other person is now subconsciously following your lead. If you tilt your head, she tilts hers. If you cross your legs, he crosses his. Just change what you’re doing—make a movement, alter your vocal tone—and observe whether the other person matches or mirrors you.
This way you can check to see if you are in rapport. If the other person doesn’t follow your lead, go back to synchronizing his or her movements for a few minutes and try again until it works. 83 I teach volunteers who sit with cancer patients how to have rapport with those in their care. This is the first thing I stress. Breathe in and out with them. Then, when you speak, you’re doing it on their “out” breath, and this has a very calming effect. Rhythms. The same rule applies for anything rhythmic. If she taps her foot, tap your pencil; if he nods his head, pat your thigh.
In the right circumstances and with judicious application, this works well as long as it is beyond conscious awareness. If not, the next sound you hear may be the door slamming shut—or worse. Just use common sense and discretion. Synchronizing Voice Voice accounts for 38% of face-to-face communication. It reflects how a person is feeling; in other words, his or her attitude. People who are confused will sound confused, and people with a curious attitude will sound curious. You can learn to synchronize these sounds. Tone. Notice the emotions conveyed by the tone of voice.
Tune in to these emotions, get a feel for them and use the same tone. Volume. Does the other person speak in a quiet voice or a loud voice? The value of synchronizing volume is not so much in doing it, but more in what can happen if you don’t do it. If you are naturally loud and excitable and you meet someone who is more soft-spoken and 84 reserved, it goes without saying that the other person would feel much more at ease with someone who spoke in the same tender tones. Conversely, a jovial, backslapping loudmouth would surely find lots of common ground with someone who radiated a comparable degree of exuberance.
Speed. Does the other person speak quickly or slowly? A thoughtful, slow-speaking individual can be completely unsettled or flummoxed by a speed talker, just as much as a slow, ponderous talker can drive a quick thinker to the point of distraction. Talking at the same speed as someone else makes as much sense as walking at the same speed. Pitch. Does the voice go up and down? Voice pitch is one way to change someone’s energy level. When you raise pitch and volume, you become more excited. When you lower them, you become calmer, right down to the intimacy of a whisper. Rhythm. Is the voice flowing or disjointed?
Some people have a melodic way of speaking, while others have a more pragmatic, methodical output. Words. There is yet one more powerful area we can synchronize, and that is the use of a person’s preferred words. We will be covering this fascinating world in Chapter 9. Synchronizing allows you to deeply identify with other people and get a better understanding of where 85 they’re coming from. Practice synchronization in all your activities, whether you’re in an interview, at a bus stop, dealing with your children, calming an unhappy customer, or talking to the teller at the bank, the flower seller, the barman at the pub.
You’re not likely to run out of partners. Make it a part of your life for the next few days until you are competent without trying—until it becomes second nature. 86 were first with the eye contact and first with the smile. You introduced yourself, and miracle of miracles— three seconds have gone by and you can still remember the other person’s name. You’ve begun synchronizing, and you feel confident that rapport is building. But now what? It’s conversation time! Conversation is one very significant way to build rapport and forge the bonds of friendship. It comes in two equally important parts: talking and listening.
Or, as you’ll soon see, asking questions and actively listening. You may have found yourself in a situation where you wanted to talk to someone but suddenly felt tongue89 tied and self-conscious about doing so. Or maybe you’ve felt your stomach sink as you take your seat on an airplane next to some interesting-looking person and can’t think of a way to start talking without feeling self-conscious. What will they think of me? Am I boring? Am I intruding? And most important: How shall I start? The idea is to get the other person talking, then find out what matters to him or her and synchronize yourself accordingly.
This is the realm of small talk, the hunting ground for rapport. It is here that you will search for common interests and other stepping-stones to rapport. While big talk is serious stuff like nuclear disarmament and politics, small talk is everything else: your personal Web site, renovating the bathroom, a speeding ticket or the color of cousin Marisa’s new sports car. Stop talking and start asking! onversation is how we open other people up to see what’s inside, to deliver a message, or both. And questions are the spark plugs of conversation.
Be aware, however, that there are two types of questions: those that open people up and those that close them down. Questions work with incredible ease and the results are virtually guaranteed, so be sure you know which is which. Here’s the difference. Open questions request an explanation and thus require the other person to do the 90 talking. Closed questions elicit a “yes” or “no” response. The problem with closed questions is that once you’ve been given a response, you’re back where you started— and you’ll have to think of another question to maintain some semblance of conversation.
A simple formula for striking up a conversation: Begin with a statement about the location or occasion, then ask an open question. It’s a good idea to precede an open question with an opening statement. The best type of rapport-inducing statement is one linked to something you already have in common with the other person: the meeting or party you’re attending, some fascinating current event—even the weather will do in a pinch! We call this a location/ occasion statement. Examples include: “What an elegant room. ” “Look at all that food. “