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Week 5 Assignment:Community Landscape Project (page 1/5) Student:Tony Donnelly Student ID Number:15505693 Risk Analysis: Introduction: Milestones are indicators that are inserted into a programme at points of strategic activity. These milestones enable us to track specific events so we can identify certain conditions through the course of a project. In the case of our landscape project we have five milestones inserted into our Gantt chart. They are at task 2 Design backyard, task 4 Get quotes for purchases, task 5 get quotes for contractors, task 11 level yard and task 20 make payments.

The significance of these milestones is to enable the team to identify where the key elements of the project are, in terms of risk and progress. The milestones indicate risks lie at these points because they are key tasks on the critical path. Task 2: If the design is not complete and agreed upon no work can commence. The project will never get off the ground. Risks here can be design not being completed in-time for the start date; 31st August. Task 4: If the quotes are not obtained for the purchase of materials and plant the programme will stop and overrun. Wrong materials or delayed deliveries would cause duration overrun.

Task 5: Similarly; if these quotes are not received the budget is at risk of overrun. Task 11: As long as the backyard is levelled the re-construction of the landscape can take place. Up to this point in the programme we have been preparing for this task. The risks here are that the yard is not levelled and the programme stops. An accident causes the suspension of the programme. The quality of the work is poor causing a delay in the programme Task 20: When all work has been completed payments can be made which will enable the important task to be completed; handover.

Risks identified with this task involve none payment and the opening ceremony being delayed. Due to the limited size of the task force employed for this project, illness and team member absenteeism is a risk that could have a detrimental effect on the performance of the programme. Week 5 Assignment:Community Landscape Project (page 2/5) Student:Tony Donnelly Student ID Number:15505693 Risk Mitigation Plan: Planned risk responses must be appropriate to the significance of the risk, cost effective in meeting the challenge, realistic within the project context, agreed upon by all parties involve and owned by a responsible person; PMBOK (2008)

Risks are inherent in all tasks and activities that we carry out. The risks involved with our project cannot be omitted but they can be managed and in the possibility that they occur then their impact on our programme can be mitigated. Following our risk assessment we produce a risk register. The risk assessment documents and details the identified risks, the likelihood that the risk will be realised and the severity of the risk. This register documents the risks and has the effect of focusing the team member’s minds onto what the potential problems are and where and when they are likely to occur. RiskControl

Delayed design deliveryMonitor and ensure design is completed on time Delayed in quotes & deliveriesEnsure enough time is given for the process to occur, penalise those that are late, (this will work for deliveries also) Poor quality delivered Ensure work forces are trained and competent Accident on site Ensure all risk assessments and method statements are adequate. Workforce should be competent. Delay in paymentsEnsure appropriate resources are available in sufficient time. Monitor payment management method Absent team memberIdentify a competent person as replacement

Week 5 Assignment:Community Landscape Project (page 3/5) Student:Tony Donnelly Student ID Number:15505693 Landscape Project Progress Report to date 9th September FAO: Management Purpose: The purpose of this document is to report on the status of the Landscape Project Summary: The landscape project was designed to landscape a communal area to the exterior of, 123 Anywhere Road, a residential building. The landscaping will involve clearing the existing site, levelling the ground, creating a new paved parking area and creating a new walkway. Two new trees will be planted and a new bench will be installed.

The programme is on schedule and within budget: Introduction: The project was set up and progress started on 31st August and is proceeding as planned in agreement with our client. The project is managed from our head office Essential services, electric, water and welfare etc. and the storage facilities are all provided by client on site. As to date, Friday 9th September all programmed tasks have been completed as schedule, to wit; Appropriate purchases have been made. This will ensure availability of the materials to ensure smooth operation of programme progress.

The existing area has been cleared and the dustcart will be removed on Monday. Milestones have been inserted in the programme and all identified risks have been documented in the risk register and they are being closely monitored. Daily meeting are conducted at the end of each day to enable team members to report the status of the project Those members that have tasks open, Wysocki (2009), attend the meeting and report on the status of the task. This information is compared to the programme and this information is documented. Week 5 Assignment:Community Landscape Project (page 4/5)

Student:Tony Donnelly Student ID Number:15505693 Budget: Total spends to date = ? 8100 From allocated budget = ? 18400 Duration: 23 Days Total days to date= 8 15 days remaining John cost to date= ? 500 x 6 days = ? 3000 Mary cost to date= ? 500 x 4 days = ? 2000 Susan cost to date= ? 500 x5 days = ? 2500Sub-Total = ? 7500 Purchases to date: Bench= ? 500 Trees x 2nr at ? 50 each= ? 100Sub-Total = ? 600 Total spends as at 9th September = ? 8100 This figure is in line with budget forecasts. A saving of ? 300 was be made in purchasing the bench for ? 500

Any future savings, (time or duration), or additional costs will be highlighted in succeeding reports. Alterations: Any developments or changes to the project management life cycle will be managed by the implementation of the Scope change management process. Depending on the nature of the change we will be able to: i. Accommodate within the project resources and timelines ii. Accommodate but will require an extension of the deliverable schedule iii. Accommodate within the current delivery schedule but will require additional resources iv.

Accommodate but additional resources and extension of the delivery schedule will be required v. Accommodate with a multi-release strategy and by prioritising the deliverables across the release dates vi. Accommodate with a significant change to the project Wysocki (2009) Reference: Wysocki; Effective Project Management 2009 Ch5 p277 Wiley Wysocki; Effective Project Management 2009 Ch5 pp 225 – 226 Wiley Gantt chart produced using Openproj software. From www. openproj. org Week 5 Assignment:Community Landscape Project (page 5/5) Student:Tony Donnelly Student ID Number:15505693 Gantt chart for Landscape Project